In recent years, Poland has emerged as a promising destination for entrepreneurs seeking to expand their businesses in Europe. The strategic location, robust economy, and favorable business environment make Poland an attractive choice for foreign investors. If you’re considering entering the Polish market, understanding the process of Poland LLC formation is crucial.
In this comprehensive guide, we will walk you through the steps, documents required, eligibility criteria, benefits, taxes, and associated costs of opening a limited liability company (LLC) in Poland.
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Procedure for Opening an LLC in Poland
Detailed Steps:
- Choosing a Company Name:
- Ensure the name is not already in use by another entity.
- The name should be in Polish and adhere to local naming conventions.
- Articles of Association:
- The articles must include the company’s name, registered office, scope of business activity, amount of share capital, details of shareholders, and governing rules.
- A notary public must authenticate the articles.
- Company Registration:
- Prepare and submit the necessary forms (KRS-W3) along with the notarized articles of association to the National Court Register.
- The court will issue a KRS number upon approval.
- Tax Identification Number (NIP):
- File for a NIP number, which is essential for all tax-related activities.
- VAT registration is mandatory if your turnover exceeds a certain threshold.
- Statistical Number (REGON):
- Apply to the Central Statistical Office to obtain the REGON number, used for statistical and identification purposes.
- Bank Account:
- Present the company’s registration documents to open a bank account.
- The bank will issue a confirmation of the deposited share capital.
- Social Security Registration:
- Register the company and employees with ZUS.
- This registration is necessary for payroll and social security contributions.
- Other Registrations:
- Depending on the nature of your business, additional registrations or permits might be needed from various local authorities.
Documents Required for Register an LLC in Poland
- Articles of Association: Clearly describing the firm’s structure, management, and operation.
- Proof of Identity: Passport or ID card of every shareholder and director.
- Proof of Address: Residential addresses of shareholders and directors.
- Tax Identification Number (NIP): Obtained from the Polish tax authorities.
- Declaration of Consent: If the firm’s registered address is not owned by the shareholders or directors, a declaration of consent from the property owner is required.
- Decision on Company Authorities: Designating individuals authorized to represent the company.
Costs Involved:
- Notarization fees for articles of association.
- Registration fees for the National Court Register.
- Costs for obtaining NIP, REGON, and other licenses.
- Bank charges for account setup and maintenance.
